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📖 User Guide

Everything you need to know to get the most out of ContainerCloud.

🚀 Getting Started📸 Adding Photos🏷️ QR Code Labels👨‍👩‍👧 Sharing with Family⚠️ Low Stock Alerts📊 Importing from Spreadsheet📱 Using on Mobile
🚀

Getting Started

📍
Step 1

Create your first location

A location is a physical place where you store things — like "Garage", "Loft", "Kitchen", or "Garden Shed". Go to Locations → + Add to create your first one.

💡Start with your most disorganised space first!
📦
Step 2

Add containers inside it

Containers are the boxes, shelves, drawers or cabinets inside your locations. Go to Containers → + Add. Select your location and give it a name like "Cabinet 1" or "Top Shelf".

💡Use the shelf/position field (e.g. "A1") to identify exactly where the container is.
🏷️
Step 3

Add your items

Go to Items → + Add Item. Fill in the name, quantity, and select which container it's in. Add a photo by tapping the camera icon.

💡Import a spreadsheet using CSV Import if you have lots of items!
📸

Adding Photos

📱
Step 1

Upload from your phone

When adding or editing an item, tap the grey photo square to upload a photo. On mobile, you can take a photo directly with your camera.

💡Photos are automatically resized to save space.
🖼️
Step 2

Photo appears as thumbnail

Once uploaded, your item will show a thumbnail in the items list. This makes it much easier to find things visually.

💡Good lighting makes photos more useful!
🏷️

QR Code Labels

🖨️
Step 1

Print a label for any item or container

Click the 🏷️ label icon on any item or container. A PDF will open that you can print. Stick it on the container or shelf.

💡Use a label printer for the best results, but any printer works.
📷
Step 2

Scan to find items instantly

Go to Scan Barcode in the sidebar. Point your camera at any QR label to instantly see what's inside that container.

💡Works great for boxes in the loft or garage that you can't see into.
📋
Step 3

Bulk print labels

Select multiple items using the checkboxes, then click "Labels" to print them all at once.

💡Great for labelling a whole room at once.
👨‍👩‍👧

Sharing with Family

📧
Step 1

Invite family members

Go to Settings → Members → Invite Member. Enter their email address and choose their role: Viewer (can only look), Editor (can add/edit), or Admin (full control).

💡Viewers can still search and find items — perfect for kids.
👥
Step 2

Roles explained

Viewer: can browse and search items. Editor: can add, edit and update quantities. Admin: can also invite others and change org settings.

💡Start everyone as Viewer and upgrade if they need to make changes.
✅
Step 3

Accept an invite

When someone invites you, you'll get an email with a link. Click it to join their organisation. You can be in multiple organisations at once.

💡Switch between organisations using the dropdown in the top-left of the dashboard.
⚠️

Low Stock Alerts

🔔
Step 1

Set a minimum quantity

When adding or editing an item, set a "Low Stock Alert" quantity. When your stock falls to or below this number, you'll get an email.

💡Set it to 1 for items you always need to have at least one of.
➕
Step 2

Update stock levels

Use the + and − buttons directly on the items list to quickly update quantities without opening the edit modal.

💡Update stock as you use items to keep alerts accurate.
📨
Step 3

Manage alert emails

Go to Profile → Email Notifications to turn low stock alerts on or off. Alerts are sent every 6 hours when stock is low.

💡You can also see all low stock items by checking "Low stock only" on the Items page.
📊

Importing from Spreadsheet

📥
Step 1

Download the template

Go to Import/Export → Download Template. This gives you a CSV file with the correct column headers.

💡Open it in Excel or Google Sheets.
📝
Step 2

Fill in your items

Add your items to the spreadsheet. The required columns are name and quantity. Location and container will be created automatically if they don't exist yet.

💡You can import thousands of items at once.
⬆️
Step 3

Upload and import

Go to Import/Export → Import. Drag and drop your CSV file. Preview the data and click Import to confirm.

💡Check the preview carefully before importing!
📱

Using on Mobile

📲
Step 1

Install as an app

On iPhone: open container-cloud.com in Safari, tap the Share button, then "Add to Home Screen". On Android: tap the menu in Chrome and select "Install App".

💡The app works offline for browsing your items.
🔍
Step 2

Use the bottom tab bar

On mobile, use the bottom tab bar to quickly switch between Home, Items, Scan, Search and Settings.

💡Tap the camera icon to instantly open the barcode scanner.
🎉

Ready to get organised?

Still have questions? We're here to help.

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